Thumbprint Rules for Callifornia Notaries
As Notaries, there are several rules we have to memorize and practice to stay compliant in our state. For California Notaries, there are significantly more rules and regulations we must follow. Today I want to get into the thumbprint rules. You may already know this, but I can guarantee that there are notaries to whom this information will be an absolute surprise. So let's get into it.
First, I am speaking to California Notaries today. If you are a Notary in another state, check your state statutes. Per my research, a few other states, like California, have fingerprinting rules - but do your due diligence.
Ok, so, in California, you must obtain fingerprints for deeds, quitclaim deeds, deeds of trusts, and other documents affecting real property or a power of attorney document. These are the only documents where you must obtain fingerprints. Did you know that? Honestly, until the last year and a half, I didn’t. I got fingerprints for every notarization.
When obtaining the thumbprint, the signing party will need to place their right thumbprint in your journal. However, if the right thumbprint is not available, you can have the signer use their left thumb or any other available finger. If you use a finger or thumb other than the designated one, make a notation in your journal that includes the reason. You will want excellent notes and records of the signer's physical condition if you use any finger other than the right thumb.
If a signer couldn’t use their right thumb because of a missing or injured finger. The signer may have extreme arthritis or could have suffered a stroke, and that hand is completely unusable or closed up. There could be other reasons, but the point here is that you have options.
As Notaries in any state, we must completely understand the Notarial procedures and legalities around our practice. You are expected to be an expert in your field, and your integrity and value increase incredibly when you know your business. We can all call the NNA ( National Notary Association) when we have questions about a notarial act. We can reach out to mentors or more experienced Notaries, but once you fully understand your own state laws and regulations, you won’t always have to rely on others' information. The only absolutely correct information is in your Notary handbook and the Civil and Government Codes that apply to our industry.
I hope you found this information helpful and will take the time to dig into your state-specific handbook and codes related to your commission.
If you have any questions, please don’t hesitate to comment below.
Until Next Week- Take Care and Grow
Jennifer K. Cooper- JKC Mobile Notary.
